The Curly Coated Retriever Club of America
Constitution and By-Laws
Approved September 2005
Article One - Names and Objectives
Section One - The name of the Club shall be the Curly Coated Retriever Club of America.
Section Two - The objects of the Club shall be:
a) To protect and preserve the natural qualities of, provide accurate information about, and encourage activity with Curly Coated Retrievers.
b) To encourage the organization of independent local Curly Coated Retriever Specialty Clubs in those localities where there is sufficient fanciers of the breed.
c) To urge members and breeders to accept the standard of the breed as approved by the American Kennel Club as the only standard of excellence by which Curly Coated Retrievers shall be judged.
d) To be ever cognizant of the goals of the CCRCA, striving for their through conscious effort to abide by the Constitution, Objects, and Goals delineated.
e) To do all in its power to protect and advance the interests of the breed and to encourage sportsmanlike competition at dog shows, conformation events, field trials, obedience trials, agility trials, tracking tests, hunting tests, and field (working certificate) tests; also to do all possible to further the use of the Curly- Coated Retriever as a hunting dog, and to develop its inherent potentials.
f)To conduct sanctioned matches, whether conformation, obedience or agility; specialty shows; field trials; obedience trials; agility trials; tracking tests; hunting tests; and field (working certificate) tests.
Section Three . The Club shall not conducted be or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
Section Four. The members of the Club shall adopt and may from time to time revise such by/laws as may be required to carry out these objects.
Article One - Membership
Section One Eligibility - There shall be two types of membership. Regular membership is open to all persons 18 years of age and older who are in good standing with the American Kennel Club and who subscribe to the purposes of this club. Junior membership is open to all persons from 8 years through 17 years of age and who subscribe to the purposes of this club but without the right to vote or hold office. A Junior Member automatically becomes a Regular Member upon attainment of that person's 18th birthday.Article Two - Meetings
Section Two Dues - Membership dues in an amount established prior to the 30th day of July of each year by the Board of Directors are payable on or before the 30th day of September of each year. Any member whose dues are not paid for the current year shall be considered a member not in good standing and shall not be entitled to the nominate candidates for office, vote, or receive any privileges of Club membership. During the month of August, the Chair of the Membership Committee shall send to each member a statement of his/her dues for the ensuing year.
Section Three Election to Membership : Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these Constitution and By/Laws and the Rules of the American Kennel Club. The application shall state the name and address of the applicant and shall carry the endorsement of two members, not of the same household. Accompanying the application, the prospective member shall submit due payment for the current year.
Upon receipt of the application, the applicant's name and address shall be printed in the Club's Newsletter. Unless an objection in writing is received by the Secretary within (30) days of the mailing date of the newsletter, the applicant shall become a member of the Club. If such objection is received, no later than sixty (60) days following receipt of such objection, the Board of Director by written vote shall pass on the applicant. Affirmative votes of 2/3 of the Board members shall be required to elect such applicant. Applicants for membership who have been rejected by the club may not reapply within 12 months after such rejection.
Section Four Termination of Membership: Memberships may be terminated:a) by resignation. Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the 30th day of September.
b) by lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 90 days after the 30th day of September (December 29). However, the Board may grant an additional 90 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote on any club matter at any club meeting whose dues are unpaid as of the date of such meeting, the date of mailing of ballots or other voting on such matter.
c) by expulsion . A membership may terminated by expulsion as provided in Article VI of these By-Laws.
Section One Annual Meetings. The annual meeting of the Club shall be held the day before, the day of, or the day after the annual specialty show of the Club, and such meeting shall be held at or near the site of such specialty show. If no specialty show is held by the Club, the Board of Directors shall designate a place, date, and hour for the annual meeting. Written notice of the annual meeting shall be published in the Club Newsletter or mailed to every member by the Corresponding Secretary at least 60 days prior to the date of the meeting. The quorum for the annual meeting shall be 10% of the members in good standing.Article Three - Directors and Officers
Section Two Special Club Meetings. Special Club Meetings may be called by the President or by a majority of the members of the Board who are present at a meeting of the Board or who vote by mail, and shall be called by the Corresponding Secretary upon receipt of a petition signed by 10% of the members who are in good standing. Such meeting shall be held at such place, date and hour as may be designated by the Board of Directors. Written notice of such meeting shall be published in the Club Newsletter or mailed to every member by the Corresponding Secretary at least 60 days prior to the date of the meeting. The quorum for the annual meeting shall be 10% of the members in good standing.
Section Three Board Meetings. A meeting of the Board shall be held within 48 hours of the annual meeting. Other meetings of the Board of Directors shall be held at such times and places as are designated by the President or by a majority of the Board voting in person or by mail (written or electronic), or by telephone, provided the latter is confirmed in writing withint seven (7) days thereof. A quorum for such meeting shall be a majority of the Board. At any Board meeting or by mail it shall take a majority vote of the entire Board to approve any action taken by the Board.
Section Four TThe Board of Directors may conduct its business by mail through the Corresponding Secretary. The Corresponding Secretary shall keep an accurate record of all business transacted by the Board. This record shall include the exact wording of all resolutions together with the names of the Directors who voted to approve and those who voted to disapprove. The record shall be preserved in the Club files and be open to inspection by members of the Club at any time.
Section One Board of Directors. The board shall be comprised of the President, the Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Immediate Past President, Four Division Directors and three at large Directors.All will serve two year terms. The President, Recording Secretary,and one half of the Division Directors will be elected in one year and the Vice-President, Corresponding Secretary, and Treasurer and the remaining Division Directors will be elected the following year - therefore, each office will be served for two years but not concurrently. There will be one Division Director for each for each US Division recognized by the CCRCA and chosen by the membership residing therein. All other Board members shall be elected as provided in Article IV with the exception of the immediate Past President whose membership is automatic. All Board members must be Club members in good standing who are eligible to vote and shall serve until the successors are elected. General management of the Club's affairs shall be entrusted to the Board of Directors.Article Four - The Club Year, Voting Nominations, Elections
Section Two Officers. The Club's officer consisting of the President, Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer shall serve in their respective capacities with both regard to the Club and its meetings and the Board and its meetings.a) The President shall provide at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws.
b) The Vice President shall have the duties and exercise the powers of the President in case of the President's death, absence, or incapacity.
c) The Recording Secretary shall keep a record of all meetings of the Club and of the Board, and of all matters of record which shall be ordered by the Club. The Recording Secretary shall assume the duties of the Corresponding Secretary in his/her absence until the position is filled.
d) The Corresponding Secretary shall be responsible for all correspondence as directed by the CCRCA Board, notify officers of their election to office, keep a roster of the members of the Club and their addresses, and carry out such duties as are prescribed in these by-laws. The Recording Secretary shall assume the duties of the in his/her absence until the position is filled.
e) The treasurer shall collect and receive all moneys due or belonging to the Club. He or she shall deposit the same in a bank approved by the Board, in the name of the Club. He or she shall at all times be open to inspection of the Board and he or she shall report to them at every meeting the condition of the Club's finances and every item of receipt or payment not before reported; and at the annual meeting he or she shall render an account of all moneys received and expended during the previous fiscal year. The treasurer shall be bonded in such amount as the Board of Directors shall determine.i) One set of books should be brought to the Annual Meeting. If the Treasurer cannot attend the meeting, the books are to be sent via another individual. Failure to produce the books in an orderly fashion at the Annual Meeting will result in the immediate dismissal of the Treasurer.
ii) All financial records are to be kept intact for 5 years.
iii) No money is to be accepted by an individual of the Club unless the check is made out to the CCRCA. Checks made out to individuals should be returned.
Section Three Vacancies. Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the Board; except that a vacancy in office of the President shall be filled automatically by the Vice-President, and the resulting vacancy in the office of the Vice president shall be filled by the Board.
Section One Club Year. The Club's fiscal year shall begin on the 1st day of January and end on the 31st day of December. The Club's official year shall begin immediately at the conclusion of the annual election and shall continue through the next annual election. The elected officers and directors shall take office immediately upon conclusion of the election and each retiring officer shall turn over to his or her successor in office all properties and records relating to that office within 30 days after the election.Article Five - Committees
Section Two Voting. Voting shall be limited to those members in good standing in the Club. At the annual meeting or at special meeting of the Club, voting shall be limited to those members eligible to vote who are present at the meeting. Voting by proxy shall not be permitted. The annual election of officers (Delegate) and Directors, and amendments to the constitution and by-laws and the standard for the breed shall be decided by written ballot cast by mail. The Board of Director may also decide to submit other specific questions for decisions of the members by written ballot cast by mail.
Section Three Annual Elections. in the election of officers and directors (and Delegate to the American Kennel Club who may but need not be a Director or officer of the Club) the vote shall be conducted by mail ballot. Ballots to be valid must be received by the Corresponding Secretary (or an independent professional firm designated by the Board) before the first Tuesday in February.
If the annual election is held in conjunction with the annual meeting, the ballots shall be counted at the meeting by three inspectors of election who are members in good standing and who are neither members of the current Board nor candidates on the ballot and who shall be chosen by the members present at the meeting. If the annual election is not held in conjunction with the annual meeting, the ballots shall be counted by the Secretary and verified by three inspectors of election appointed by the Board. The person receiving the largest number of votes for each position shall be declared elected. If any nominee shall not be elected and vacancy so created shall be filled by the new Board of Directors in the manner provided by Article III Section 3.
Section Four Nominations and Ballots. No person may be a candidate for office in a Club election who has not been nominated in accordance with these bylaws. A Nominating Committee shall be chosen by the Board from members submitted to or proprosed by the Board before August 1st. The Committee shall consist of one member from each of the Club (CCRCA) Divisions. If this is an even number, then there shall be one additional member chosen without regard to geographical location. There shall be two alternates. All must be members in good standing and have been a CCRCA member for not less than 2 years from the date he or she was accepted into the CCRCA, and no more than one of whom shall be a member of the current Board of Directors. The Nominating Committee may conduct its business by mail.a) Nominating Committee. The Nominating Committee shall nominate from among the eligible members of the Club one candidate for each office and other positions open on the board (and the delegate to the AKC). After first obtaining consent from the nominees, the Nominating Committee shall submit the list of candidates to the Corresponding Secretary not less than ninety days prior to the annual election. Each year the Corresponding Secretary shall either (1) publish in the September-October issue of the Curly Commentator the list of candidates, or (2) mail to each member in good standing a list of the candidates. Joint notices may be sent to members residing at the same address.
b) Additional Nominations Additional nomination may be made by written petition addressed to the Corresponding Secretary. Such petitions must be received by the Corresponding Secretary no later than December 1st and must be signed by three members of the Club in good standing and who have been CCRCA members for not less than two (2) years from the date he or she was accepted into the CCRCA. Each petition must be accompanied by the written acceptance of each such additional candidate.No person may a candidate for more than one office, and the additional nominations may be made only from among those members that have not accepted a nomination of the Nominating Committee.
c) If no valid nominations are received by December 1st, the Nominating Committee's slate shall be declared elected as of the first Tuesday in February and no balloting will be required.
d) If one or more valid nominations are received by the Corresponding Secretary on or before December 1st, the Corresponding Secretary (or an independent professional firm designated by the Board) shall, not later than the first business day in January, mail to each member in good standing as of December 29th of the previous year a ballot listing all of the nominees for each position in alphabetical order, with the names of the states in which they reside, together with a blank envelope and a return envelope addressed to the Corresponding Secretary (or designated professional firm) marked "Ballot" and name and return address of the member to whom it was sent. So that the ballots may remain secret, each voter, after marking their ballot, shall seal it in the blank envelope, which in turn shall be placed in the second envelope addressed to the Secretary (or designated professional firm). Inspectors of election (or designated professional firm) shall check the returns against the list of members whose dues paid by December 29th of the previous year prior to opening the outer envelopes. Results of the voting shall be announced in the issue of the club newsletter published next following the election.
e) Nominations cannot be made the annual meeting or in any other manner than provided above.
Section One The Board may each year appoint standing committees to advance the work of the Club in such matters as dog shows and matches, field trials, working tests and hunting tests, obedience and tracking, trophies, annual prizes, membership, newsletter, club archives, recordkeeping and other fields which may be served by Committees. Such committees shall always be subject to final authority of the board. Special committees may also be appointed by the Board to aid on particular projects.Article Six - Discipline
Section Two Any committee may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose service has been terminated.
Section One American Kennel Club Suspension. Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.Article Seven - Amendments
Section Two Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the breed. Written charges with specifications must be filed in duplicate with the Corresponding Secretary together with a deposit of $25.00 which shall be forfeited if the Board refuses to entertain jurisdiction or if such charges are not sustained by the Board or a committee of the Board following a hearing. The Corresponding Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club or the breed. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interest of the Club or the breed it may refuse to entertain jurisdiction of the charges. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board or a committee of not less than three (3) members of the Board, not less than three (3) weeks nor more than six (6) weeks thereafter. The Corresponding Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and bring witnesses if he/she wishes.
Section Three Board Hearings. The Board or committee shall have the complete authority to decide whether counsel may attend the hearing, but complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by the complainant and defendant, the Board or committee may, by a majority vote of those present, reprimand (A written reprimand directed exclusively to the member may be somewhat detailed but an official (published) reprimand should only indicate that subsequent to a board hearing"...member X was officially reprimanded as a result of charges filed by member Y.") or suspend the defendant from all privileges of the Club for a period of not more than 6 months from the date of hearing, or until the next annual meeting if that will occur after 6 months. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case the suspension shall not restrict the defendant's right to appear before his fellow members at the enusing Club meeting which considers the recommendation of the Board or committee. immediately after the Board or committee has reached a decision, its findings shall be put in written form and file with the Corresponding Secretary, in turn, shall notify each of the parties of the decision and penalty, if any.
Section Four Expulsion. Expulsion of a member from the Club may be accomplished only at the annual meeting of the Club following a hearing and upon the recommendation of the Board and committee as provided in Section 3 of this Article. The defendant shall have the privilege of appearing in his own behalf though no evidence shall be taken at this meeting.The President shall read the charges and the findings and recommendations, and
shall invite the defendant, if present, to speak in his/her own behalf . The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting ar the annual meeting shall be necessary for expulsion. If expulsion is not so voted the suspension shall stand.
Section One Amendments to the constitution and by-laws (and to the Standard for the breed) may be proposed by the board of directors or by written petition addressed to the Corresponding Secretary signed by 20% of the membership in good standing. Amendments proposed by such a petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the Board by the Corresponding Secretary for a vote within three months of the date when the petition was received by the Corresponding Secretary.Article Eight - Dissolution
Section Two The constitution and by-laws, (and the standard for the Breed) may be amended at any time provided a copy of the proposed amendment has been presented to the membership by the Corresponding Secretary, accompanied by a ballot on whichhe may indicate his choice for or against the action to be taken.The notice shall specify a date not less than 30 days after the date of mailing by which date the ballots must be returned to the Corresponding Secretary to be counted.The favorable vote of 2/3 of the members in good standing who return valid ballots within the time limit shall be required to effect any such amendment. Upon this Club becoming a Member of the American Kennel Club, no amendment to the constitution and bylaws (or to the standard for the breed) that is adopted by the Club shall become effective until it has been approved by the Board of Directors of the American Kennel Club.
Section One The Club may dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club, other than for reorganization, whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets shall be distributed to any members of the Club but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.Article Nine - Order of Business
Section One At meetings of the club the order of business so far as the character and nature of the meeting may permit shall be as follows:
Minutes of the last meeting
Report of the President
Report of the Corresponding Secretary
Report of Recording Secretary
Report of the Treasurer
Report of Local Specialty Clubs or Divisions
Report of Committees
Section Two At meetings of the Board the order of business unless otherwise directed by majority vote of those present shall be as follows
Reading of the minutes of the last meetingArticle Ten - Parliamentary Authority
Report of Corresponding Secretary
Report of Recording Secretary
Report of Treasurer
Report of Committees
Election of New Members
Section One The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the club may adopt.